Terms and conditions

General Terms and Conditions

EBS Campus OÜ grants permission for the use of the University premises to the Customer as outlined, subject to the Terms and Conditions stated below.

1. Principal Conditions and Definitions
   1.1. Lessor : OÜ EBS Campus (10934100)
   1.2. Customer: The tenant who has made the booking via Nexudus platform.
   1.3. The Premises: Classrooms, Meeting Rooms, Conference Room and Video and Podcast Studios located in the University Building of Estonian Business School.
   1.4. Contract period: The lease period booked via Nexudus platform.
   1.5. Fee: The fee payable for using the Premises according to prices indicated on the booking platform Nexudus.
   1.6. Intended Purpose: The Leased Premises may be used as a meeting or educational space in line with the ordinary course of business of the Customer and as stipulated in the House Rules. 1.7. University Building: The building located at Lauteri 3, Tallinn 10114, Republic of Estonia
2. The Customer’s Responsibility
   2.1. The Customer has the right to use the Premises during the Contract period agreed via Nexudus platform.
   2.2. The Customer shall:
   2.2.1. use the Premises in accordance with the Intended Purpose of the Premises agreed in the first section of the Terms and Conditions, and refraining from activities that contradict public order and good practice. The Lessor shall have the right to demand termination of any activity that is not related to the Intended Purpose and the Customer shall terminate such activities upon the Lessor’s first request. For clarity the Premises cannot be used for provision of services to the public which cause large numbers of visitors such as retail sales, medical services, recreational services etc.
   2.2.2. undertake to comply with the Contract and the House Rules;
   2.2.3. be responsible for the acts of the participants of the event and guests in the Building;
   2.2.4. compensate to the Lessor, on demand, the total cost of any damages to the Premises or extra charges resulting from the use of the Premises by the Customer or any guests or invitees of the Customer;
   2.2.5. not to alter the Premises in any manner (incl not to install any IT or telecommunication equipment) without the prior written approval of the Lessor. If such approval is granted then the Lessor shall not compensate the cost of such alterations or installation upon termination of the Contract and the Customer shall be obliged to remove any alterations and installations and restore the condition of the Premises unless agreed otherwise in writing between the Parties;
   2.2.6. maintain the Premises in good condition and upon expiry or termination of the Contract remove all items that were brought to the Premises by the Customer. Following expiry or termination of the Contract If the Customer fails to vacate the Premises and/or leaves behind any items then the Lessor shall be entitled to enter the Premises and remove and dispose of such items as the Lessor sees fit and the Customer shall not have any claims under the Contract or otherwise against the Lessor resulting from these actions;
   2.2.7. comply with all applicable regulations respecting Fire Safety and other matters, and shall be responsible for the conduct of all persons on the Premises during the validity of the Contract.
   2.2.8. be responsible for any applicable licensing or royalties when playing music or videos.
   2.3. The Customer is aware that there is EBS High School, EBS University, EBS Executive Education and other tenants operating in the Building and will therefore act in the University premises in a way that does not disturb or impede the activities of others and their clients.
3. The Lessor’s Responsibility
   3.1. The Lessor shall:
   3.1.1. in line with the terms and conditions hereof, allow the Customer unobstructed use of the Premises at the time agreed via Nexudus platform;
   3.1.2. upkeep and maintain the Premises in good condition and ensure the quality of services.
4. Booking Platform
   4.1. All bookings are handled on the Nexudus platform. The Customer shall sign up to the Nexudus platform. The Customer understands and accepts that Nexudus terms of service shall apply to use of Nexudus platform.
   4.2. Customer applications submitted via Nexudus platform shall be reviewed and approved by the Lessor.
   4.3. Upon making the booking, the Customer inserts its information, creating a profile and choosing a personal password, which can later be used to log in to the Nexudus platform to get information about their bookings, billing, usage of services and more.
   4.4. The Customer is responsible for maintaining the confidentiality of their password on the Nexudus platform.
5. Payment of Fees
   5.1. The Customer shall prepay the Fee in accordance with invoices issued by the Lessor at least 24 hrs before the start of the Contract Period. The Customer pays the Fee to Lesor’s bank account No. EE59220221021602635. The Fee shall either be invoiced directly by the Lessor or via Nexudus platform (after the billing feature becomes available).
   5.2. The Customer is obliged to pay the Fee for the entire period of validity of the Contract, regardless of whether and how much the Customer actually uses Premises.
   5.3. If the Customer cancels the booking more than 24 hrs in advance then the paid Fee will be refunded in full. If the Customer cancels the booking less than 24 hrs in advance then 50% of the paid Fee will be refunded.
   5.4. The Parties agree that the Fee includes the charge for using the Premises, all utilities and basic cleaning service.
   5.5. In the event that the Customer fails to fulfil any monetary obligations by the due date, the Customer shall pay the Lessor a fine for delay in the amount of 0.08% (zero point zero eight percent) of the outstanding amount for every day of delay. Proceeds of any amount received from the Customer shall be first applied to any fine the delay and thereafter to the unpaid principal amount.
   5.6. The Lessor shall notify the Customer in due time and in writing of any changes of its banking institution or the particulars of the account held therein.
6. Customer’s obligations when using the Premises
   6.1. The Customer has the right to use the Premises during the Contract period.
   6.2. The Customer undertakes to comply with the Contract and the House Rules. The Customer undertakes to introduce the House Rules to all guests. The Customer is aware that House Rules may change over time.
   6.3. The Customer is responsible for the acts of its guests in the University Building.
   6.4. The Customer is aware that there is EBS High School, EBS University, EBS Executive Education and other tenants operating in the Building and will therefore act in the Premises in a way that does not disturb or impede the activities of others and their clients.
7. Validity and termination of this Contract
   7.1. The Contract shall enter into effect after the Lessor has approved the booking.
   7.2. The Lessor has the right to terminate the Contract prematurely without prior notice if the Customer materially violates any term of the Contract including (but not limited to): (a) upon payment delay exceeding 10 Days; (b) insolvency of the Customer; (c) upon use of the Premises contrary to their Intended Purpose; (d) causing damage to the Premises; (e) using the Premises in a manner that disturbs other users.
   7.3. The Customer shall compensate to the Lessor all damages caused by the breach of the Contract.
   7.4. Following expiry or termination of the Contract If the Customer fails to vacate the Premises and/or leaves behind any items then the Lessor shall be entitled to enter the Premises and remove and dispose of such items as the Lessor sees fit and the Customer shall not have any claims under the Contract or otherwise against the Lessor resulting from these actions.
8. Notices
   All notices, approval applications and claims related to the fulfilment of the Contract shall be delivered to the authorised representative of the other Party on time and in writing, except for notices of breakdowns, accidents and any measures necessary to eliminate the same; in such case the other Party shall be notified forthwith and in the most efficient way.
9. Miscellaneous Provisions
   9.1. The Customer shall not be entitled to claim a notation be made in the land register, ie Parties have agreed that § 324 of Law of Obligations shall not apply to this Contract.
   9.2. Any amendments to the Contract shall be made in writing and signed by the Parties. Amendments shall enter into effect from the moment of their signing, or as specified by the Parties. Non-observance of the written form renders any amendments invalid.
   9.3. The Contract shall be governed by the Legislation of the Republic of Estonia. Any contradiction between the conditions set forth in this Contract and the applicable legislation arising out of any changes in the legislation shall not affect the validity of the remaining provisions of the Contract. The Parties shall replace any provision hereof contrary to the law with a new lawful provision by a mutual agreement.
   9.4. The Parties undertake to resolve all issues by way of negotiations. Should no agreement be reached through negotiations, the Parties will be resolved according to procedure provided by legal acts, in Harju County Court.
   9.5. This Contract shall replace any possible oral or written agreements between the Parties that have been concluded before signing this Contract and shall constitute a complete agreement between the Parties in the matters addressed in the Contract.